The Assistant Location Manager aids the Location Manager who is responsible for scouting and renting filming locations outside a studio. They collaborate with the director, the production designer, and/or the art director on a visual level. They operate under the ultimate supervision of the producer or one of their representatives, who must approve their choices and authorize the financial commitments made on behalf of the production.
The Assistant Location Manager works under the supervision of the Location Manager, to whom certain tasks are delegated. On the request of the latter, they carry out various tasks, especially administrative ones. More specifically, the Assistant Location Manager assists the Location Manager who typically, but not exclusively, performs most or all of the following tasks:
- Analyze the production’s needs in terms of filming locations;
- Identify, select, and suggest filming locations to the director, art designer, and/or art director for the final approval of the producer or one of their representatives;
- Based on the budgetary parameters set by the producer, develop, suggest, and manage the department’s budgets;
- Negotiate and finalize rental agreements with the owners of the chosen filming locations, acting as the authorized representative of the producer;
- Obtain from the competent authorities the necessary authorizations or permits for renting and using the selected filming locations and other required spaces for the production;
- Ensure compliance with rental agreements made for the production, particularly regarding the preservation of the general condition of the rented spaces and the terms of their use;
- Liaise with the local population of the chosen location and communicate with the appropriate local film or council office, maintaining contact throughout the crew’s stay in a given region;
- Ensure the cleanliness and proper use of the filming locations, especially by coordinating, together with the stage manager (if applicable), cleaning services, security, crew setup, and end-of-day cleanup (wrap);
- Search for filming locations, through documentary research or on-site;
- Communicate with the owners of identified locations to assess if their property can be used for the production;
- Properly document the research done, by photographing potential filming locations and recording the contact details of key individuals and any other relevant information about potential filming locations;
- Report on research.
*Please note that the male gender has been used to simplify the reading and has no discriminatory intent.